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Administration Transition Service in Practice Transitions

Fee $4,000

  • add on credentialing $500 setup fee and $145 per plan
  • add on entry of fee schedules into dental software $35/each

Buying a new dental practice is a very exciting time for new owners. It is also a very busy time and many tasks to be completed for smooth transition to occur. We have created a service that helps the seller and the buyer to transfer the practice administration. Work begins several months in advance with a specific checklist to ensure that the first day of ownership everything is in place to conduct business. The fee is normally incorporated into the practice loan and we can work with your bank to help you with obtaining financing or we recommend BHG partnering lender. Below is a complete list that we take care of for the buyer. Please call us to discuss your practice transition and how we can help you.

Practice Transition Checklist

6 to 8 weeks prior to closing

Buyer-Letter of intent, sale agreement

Apply for Federal Employer Register Number (FEIN)

DCC- start the Dental Insurance Credentialing Process (6 to 8 weeks prior to closing)

Dental License

DEA certificate

NPI number- individual

Controlled Dangerous Substance Certificate (If applicable)

Anesthesia and analgesia permit (if applicable)

Professional Liability Malpractice Insurance Declaration page

Social Security Number

Date of Birth

Signed W-9

Dentist’s CV’s – include Work History, Education, Residency, Professional organizations


Setup New Business Bank Account

Setup new 401k (if applicable)

Order Stationary

DCC -4 weeks prior to closing

Register as an employer with Dept of Labor

Complete NYS-100 -- Employer Registration Form for Unemployment Insurance, Withholding and Wage Reporting for Business or Household Employers

Setup Payroll

Prepare letter to patients

Prepare letter to venders

Write News Release

Purchase Insurance

Business Owners


Workers Compensation


Medical insurance

Add new location to Professional Liability Malpractice Insurance1 week prior to closing

Contact Venders to setup or transfer new accounts

Telephone /fax

Patient Communication Software

Gas and Electric

Internet/ Cable

Water Company


Credit card processing company

Medical waste

Waste pickup

Security system

Cleaning service

Property Maintenance (mowing, plowing, landscaping)

IT Management Company

Dental Billing Company

Medical Oxygen Company

Dental Supply Company

Dental labs

Equipment repair

Spore Testing

Closing Day (Office will be closed for 2 days to allow for transfer)


Hire Staff

Change Practice NPI to new Dentist demographics

Conversion of the Dental Management Software to new Dentist

Transfer Care Credit

Setup emails


Change answering machine